PGBM 48 Project Analysis and HSEQ MS of Rio Tinto Assessment Answer
Answer
PROJECT MANAGEMENT: HEALTH, SAFETY, ENVIRONMENT AND QUALITY MANAGEMENT SYSTEM IN RIO TINTO
Executive summary
The purpose of the report was to analysis the project and the HSEQ MS of Rio Tinto has been chosen. The objective that the project has followed was to analyse the project in several ways by which sets the scope for checking the viability of the project. this has been done by assessing the scope management, time management, risk management and other necessary areas of the project.
The chosen method for collecting data and analysing the project was secondary data collection methods. The research has been followed by searching the scholarly articles, peer reviewed websites to reach to a relevant decision for each assessment area of the project.
The most significant finding of the project is cost management, time management and scope management has been complied with all the criteria set in PMI and other management principles that need to be cover up in a project. the overall budget of the project has been found as £ 30,00,000 along with that there is consistency in the project.
The most important recommendation for the management of HSEQ MS of Rio Tinto project is to manage the integration of different departments. This is mainly required in the planning phase where the plans are not integrated with the execution and the project failed to maintain the integration management substantially. It is recommended to manage the integration with proper alignment with the planning activities and other processes that are necessary for carrying the project in planned manner.
1) Introduction
This report is intended to analyse the project management of Rio Tinto. The discussed project is the health, environment, safety and quality management system. The main purpose of the project is generating an effective system to manage the health and safety for the worker and society, protect the environment and manage the quality so that it can create overall well-being of the society and environment.This report is associated to discuss the entire project in detailed. There are various risks associated with the report that has created difficultiesfor the learner. The main risk associated with the project is identifying the accurate set of information regarding the project because various secondary sources show different types of information. Another risk associated with the project is the time shortage that has created difficultiesin conducting the project.
The scope of the research is discussing project management of HSEQ MS of Rio Tinto more critically. For the report, information has been collected from different sources such as websites, journals along with newspaper articles. Mainly secondary research has been conducted here and then the secondary research data has been analysed and presented. Different segments of project management that are going to discuss here are the time management, scope management, cost management, quality management along with the risk management so that reader can develop a brief idea about project management. For resolving the various issue in HSEQ project, some recommendation will be provided by the learner.
2) Project background:
The details of the HSEQ project are shown below:
| Various components of the project | Details | Remarks |
| Name of the project | Health, safety, environment and quality management system (HSEQ project) | |
| Sponsor of the project | The sponsor of the project is the Rio Tinto Group (Ironore, 2020) | |
| Purpose of the project | The purpose of the project is:
| |
| Project scope | The scope of HSEQ project is establishing and fulfilling HSEQ targets and objectives that must include developing health and safety, ensure better quality in the workplace to satisfy customers and protect the environment from any workplace-related hazards (Ironore, 2020). | Table 1 |
| Project location | The project is applicable in every Rio Tinto managed business, contractor activities that have been undertaken on the sites of Rio Tinto and the development mergers, projects, divestments as well as acquisition. | |
| The overall budget of the project | £30,00,000 approximately | |
| Timeline of the project | Rio Tinto Group has decided to develop the project for a lifetime so that it can help them in satisfying the environmental standard, safety standard and quality standard | Table 2 |
| Risk level | Mainly medium level of risks is associated with the HSEQ project. |
Table 1: project information
(Source: developed by author)
3) Critical analysis of project management:
3.1) Scope management:
| Various methods to manage cope | Definition | HSEQ project | Outcome/results |
| Definition of scope | According to (), scope refers to the requirements and objectives that are necessary for the completion of a project | The main requirement of the HSEQ project ensuring a better quality in every project, protecting the environment and developing safety and wellbeing for the workers. Different stakeholders have a different level of needs. | Compiled as the stakeholder’s need has been fulfilled |
| Planning for scope | Scope planning is the process of a project that mainly define the deliverables along with the boundaries. | This project is going to be fulfilled in the planning phase | Compiled |
| Verification | Verification refers to the processes that are associated to formalise the acceptance of the project. | For the formal acceptance of the project, the project manager and the project review team must verify the scope. | Compiled |
| Collection of the requirements | It is the process to identify the need of the stakeholders for following up the objective of the project (Jetu and Riedl, 2012). | For collecting the requirement of the stakeholders, the process team must take an effective step | Compiled |
| Development of WBS | Development of the WBS is important in cutting down a big project into a collection of tasks | The project manager and the project team must develop the work breakdown structure | Compiled |
| Control of scope | Scope control refers to the part of the control and monitor of scope and focuses on the management of the project | The project manager must be involved in the control of the scope so that effective result can be secured | Compiled |
Table 2: project scope management
(Source: developed by author)
Management of scope is associated to ensure the fulfilment of project scope (Jetu and Riedl, (2012). For managing the scope, six different parts have been considered. The scopehas been defined effectively by fulfilling the requirement of stakeholders. The planning of HSEQ project has been done in every phase. For verifying the project, the project manager has formally accepted the project. For the development of WBS, the project manager has developed various major activity associated with the HSEQ project. For controlling the project, the project manager must maintain a logbook.[Referred to appendix 1]
3.2) Time management
| Methods of the time management | Definitions | HSEQ project | Outcome/results |
| Introducing | Introducing phase shows the time management related justification | The organisation has decided to continuously conduct the project for a long time | Complied |
| Planning | In the time management, planning refers to the scheduling of time according to the project requirement (Jetu and Riedl, (2012) | A time management plan has been decided to developby the project team of the HSEQ team under the guidance of the manager of the project. As this is a big project, therefore, huge time is required. | Complied |
| Execution | Execution refers to the conduction of the project within time | For the execution of the project, the organisation first applies the project for fewer months (1 year). After observing the result, the project must be executed for a long time because this project is a long-term project | Complied |
| Supervision | Supervising refers to the controlling of time so that project can be conducted within time (Turner, 2016) | The project manager must supervise the project plan. | Complied |
| Closing | Closing refers to the completion of project within time | The project needs to be closed after a year after that it must be continued as a long-term project. | Complied |
Table 3: project time management
(Source: Developed by author)
As stated byPapke-Shields and Boyer-Wright (2017), time management refers to the ability of an individual in using time productively. In the project, time management needs to be used with efficiencies so that a project can be completed with time. As HSEQ project is a continuous project, therefore, the project needs to be conducted continuously. With the help of WBS charts, the timing of the project must be planned.
3.3) Cost management
| Methods of cost management | Definition | HESQ project | Outcome/results |
| Determination of cost | Cost determination helps to eliminate risks of budget shortage by making proper plans based on required monetary resources. | In this project, cost determination has been done by making a prior plan before starting the project. | Complied |
| Cost assurance | It is the process to check whether allocated cost is effective for completion of project tasks | In this project, cost is analysed after completion of every task | Complied |
| Cost planning | Planning is based on setting budget for future activities | Cost management team is involved in setting plan for activities | Complied |
| Cost control | It reduces unnecessary flow of cash | Financial manager is involved in controlling project cost | Complied |
| Closing of project | Project activities can be completed in an effective manner | Cost barrier has been overcome by project members | Complied |
Table 4: Cost management
(Source: Developed by author)
Cost management is one of the crucial factors for maintaining efficiency of project activities. As mentioned by Kiviläet al., (2017), maintenance of project quality in a consistent manner is helpful for completing all activities within defined project costs. As a result of this, project activities can be finished within a limited range of budgets. It is an obvious fact that the project management team of Rio Tinto needs to consider their capabilities to set the cost of each activity. Maintenance of consistency in managing project cost needs to eliminate the chance of unnecessary cash flow, irrelevant delay in scheduling as well as lack of skills among project members regarding limited expenditure of resources. The initial cost for starting this project was £10,000. Further, it is the mid phase of the project, hence anticipation regarding cost expenditure can be helpful to overcome resources-based barriers. The given table introduces different cost management strategies and their impacts on project management of Rio Tinto.
3.4) Quality management
| Methods of quality management | Definition | HESQ project | Outcome/results |
| Determination of quality | In the methods of quality management, first it is needed to determine the level of the quality of any project. | In the HSEQ project, high quality was maintained which is equivalent to the industry standard (Iron Ore, 2020). | complied |
| Quality planning | After that, it is necessary to plan to manage the standard of the quality. | The quality management planning of the HESQ project was generated by following the objectives of continuous improvement of the project. | complied |
| Quality assurance | To assurance of the standard quality by continuous supervision or monitoring | In HSEQ project, the project manager had fulfilled the responsibility of maintaining the standard quality of project | complied |
| Quality control | To control and maintain the standard quality of project | Quality management team of this project monitors the quality of the project | complied |
| Closing the project | They fulfil the project by assuring the high quality. | The entire project has maintained the high quality as all the areas of maintaining the quality were fulfilled. | compiled |
Table 5: Quality management analyses of HSEQ project
(Source: PMI, 2020)
In order to define the quality management hung et al., (2018), depicted that quality management ensures the maintenance of the standard of business or project and supervises all the activities as it maintains the desired standard. In the area of project management, quality management has great importance as it is necessary to maintain the standard quality in order to receive the appropriate outcome. Quality management method is preceded by 5 stages (see table 5). In proper quality management, first it is needed to determine the level of the project as planning will be based on the level of quality.[Referred to appendix 2]
HSEQ project has maintained a high standard in all activities of the project. There was an efficient team in this project who had responsibility to ensure the high quality of the project. Apart from this, the project fulfilled all the criteria in order to maintain the high standards. The project manager of HSEQ project had vast responsibility in this area. The objectives of the quality management team of this project was the continuous improvement by maintaining the high quality.
3.5) Risk management
| Methods of risk management | Definition- | HESQ project | Outcome/results |
| Identification of risks (Initiation) | Risk identification is based on the analysis of project environment and having an idea based on probable barriers | In this project risk identification has been done based on conducting frequent meetings and discussion session | Complied |
| Planning | After identification, planning is based on what kind of strategies will be best suited to mitigate risks impacts | In HESQ project, the project manager has focused to meet deadlines and manage budget to overcome primary issues based on risks | Complied |
| Application of management strategies | After planning phase, the project team gets decision to apply most favourable strategies for controlling risk | In this project, extensive discussion session has been conducted to take opinions of all embers regarding risk management strategies | Complied |
| Risk controlling | Application of risk management strategies lead to control risks | In this project, issues of budget shortage have been managed as primary risk controlling method | Complied |
| Closing of project phases | After management of all project risks, closing of project activities has been done | Mitigation of all risks has led the project team to complete all activities within time | Complied |
Table 6: Risk management
(Source: Developed by author)
Thus, it can be mentioned that risk management is one of the crucial factors to maintain project efficiency. As mentioned by Hopkin (2018), without effective strategies of risk management a project process can never get success. In this respect, the project manager of HESQ project remained focused to maintain proper cost and time plan to complete project tasks in a smooth manner. involvement of critical project risks reduces project efficiency and accuses delay to meet its objectives. Thus, it can be mentioned that strategic risk management helps the project team of this project to enhance its outcomes prominently.
3.6) Procurement management
| Methods of procurement management | Definition | HESQ project | Outcome/results |
| Initiating | In procurement management, the first thing is initiating the procurement process of a project. | HESQ project has identified procurement policies at the beginning of this project. | Complied |
| Planning | After that, a planning process is generated where the procurement policy has been identified. | In this project, it has been observed that procurement policy is to follow all the requirements before purchasing for this project. | Complied |
| Selecting | The Selection process is performed to compare among the outside vendors and suppliers of goods to identify the advantage. | The selection of the purchasing was generated by ensuring the requirements of this project. | Complied |
| Monitoring | Monitoring is needed to rectify whether procurement policies are maintained or not. | The efficient team of the HSEQ project has verified the suppliers before purchasing goods from them. | Complied |
| Completing | Closure of the project by maintaining the procurement policies. | The HESQ project was completed by following all the procurement policies. | Complied |
Table 7: Procurement management analyses of HESQ project
(Source: ISO,2020)
According to Rivera, (2017), in procurement management goods or raw materials for a project are acquired from different organizations by maintaining specific policy and it generates relationships between the vendors and raw materials suppliers. Procurement management procedure is also generated by following five stages such as initiating, planning, selecting, monitoring and project completion.
The procurement policy of HSEQ project ensures that RIO TINTO follows all the purchasing requirements (Iron Ore, 2020). The project team has ensured that the requirements of the business can be fulfilled when goods or services are procured. Verification process of the suppliers has been generated also before selecting them and verification of the goods are generated as well in order to find out whether it meets requirements or not.
3.7) Integration management
| Methods of integration management | Definition | HESQ project | Outcome/results |
| Introducing | To identify the activities that are needed be integrated in project | Not fulfilled | |
| Planning | After that, there is a need to generate plan to execute the integration management | No integrated activities have been found from the HESQ project;therefore, no plan is identified. | Not fulfilled |
| Execution | In this phrase, an integrated management plan is executed to maintain the coordination in the project activities. | Though there was no integration plan in HSEQ project, still the integration among the various project activities has been coordinated by the project team. | Fulfilled |
| Monitoring | To supervise whether the executed integrated management plan is working or not. | The project manager of HESQ project has supervised the integration of the project activities properly. | fulfilled |
| Closing | To close the project by maintaining the integration in project activities. | As there is no proper integration management plan, therefore, this criterion is not fulfilled. | Not fulfilled |
Table 7: Integration management analyses of HESQ project
(Source: PMI, 2020, ISO, 2020)
In the view of Gleeson, (2018), integration management can be described as the coordination process among the collection of project activities that are required to maintain the execution of the project properly. In vast project work, integration management isadopted widely as it is very beneficial to maintain the coordination between a number of project activities.
In the HSEQ project, there was no proper integration management plan which is a lacking area of this project. A vast project like HSEQ, there is always a number of project activities. The coordination among the project activities has been maintained by the project team members and supervised by the project manager as there was no proper team to maintain the integration of project activities.
4. Conclusion
The chosen project for this paper was HSEQ project to analyse the project management critically. From this discussion it has been measured that in project management there is a number of areas like cost, time, scope, integration, procurement and so on. All the areas of the HSEQ project have been discussed in detail in this project in order to fulfilled the purpose of this report. From the overall analyses of HSEQ project, it has been discovered few managerial areas of this project have fulfilled all the needed criteria of project management. On the other hand, there are very few areas that have a deficiency of fulfilling project management criteria.
From this discussion, the major significant outcome that has been discovered is that in project management, the role of a project manager is vast. Therefore, in order to lead a project successfully, the project manager needs to be efficient in his area (Haughey, 2018). Apart from this, the major strength of project management practice, if the planning of the project activities is proper and their implementation is appropriate then, it can lead the project towards success. However, an efficient project manager as well as team members can ruin a project which is a weakness of project management practices.
5. Recommendations
Despite HSEQ project has fulfilled all the criteria of project management, still there are few deficiencies that need to be developed in order to lead this project for future development. For this purpose, in the below, few recommendations are provided to improve this project more and action plan mentioned as well:
| Drawback of HSEQ project | Action plan for mitigating issue |
| The major drawback of HSEQ project is there was no integration management team in this project. In order to maintain the project activities of such a vast project, there is a need of an integration management team who will make coordination between the project activities. | Integration management is considered as one of the significant areas of project management (Whitaker, 2016). That is why, the project manager of HSEQ project needs to identify the person and team members who can efficiently handle this area. |
| Another drawback that has been found in the HSEQ project is the risk management area. The risk level of this project has been neutered as medium. As it is a vast project, therefore risk management area needs to be efficient. That is why, it is a drawback of this project that there is a need for improvement of risk management. | Risk management is adopted by most of the organizations as in this way, it will be possible to advance precaution to overcome risks (Hopkin, 2018). The PM of HESq project needs to identify the issues of the risk management team first as in this way, the development of this area will be easy. |
Table 8: Recommendation and action plan for HSEQ project
(Source: Developed by author)
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