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PGBM 48 Project Analysis and HSEQ MS of Rio Tinto Assessment Answer

Sunderland Business School

Level: MModule:  Project Management 
Assignment Code: PGBM 48

TOPIC: Critical analysis of how a project was/is being managed ( Case study)

3000 words +/- 10%


● The Assignments are designed to encourage you to develop skills in research, critical analysis, problem solving, decision-making, communication and ethical behaviour.

  • You need to select a project (or projects) of your choice (so your studies are contextualized for your needs) and to analyze aspects of that project in a critical and objective manner. You should identify a project or projects suitable for carrying out assignment. You may have to read ahead to understand the requirements of those assignments. The project/s should be from your workplace, personal experience, or from some source where you can obtain appropriate and sufficient information. Your project should be complex enough so that you can examine the issues related to the issues covered by assignment.
  • obtain appropriate and sufficient information. 
  • Your project should be complex enough so that you can examine the issues related to the issues covered by the assignment.
  • You are required to find relevant information (as it is not always provided in the study materials) and to compare theory with practice. This is not simple nor easy but reflects what is expected of you in the real world of practice.
  • A case study is an analytical report that examines a specific issue and provides conclusions and clear recommendations.

● A high standard of presentation is expected at postgraduate level. There is no excuse for poor spelling, bad grammar, nor lack of formatting. Use one and a half line spacing with 12-point font, and pages must be numbered.

● Do not use ‘I, we, you, our’ etc. Reports and assignments should not be written in the ‘first person’.

Assignment requirements

TOPIC: Critical analysis of how a project was/is being managed

Provide the following:

Title page: Ensure that your document includes a normal report cover sheet or title page that would be expected of a professional document to provide details of report title, author, date, student number, etc. (this is in addition to the electronic mark sheet discussed above). This assignment is a professional academic paper so should be presented as one and should content the following:

Executive Summary (this does not form part of the assignment word

count). The executive summary comes before the table of contents. Read the guidelines and provide a formal Executive Summary with details of why the report was prepared, how it is structured, and what the important findings, conclusions and recommendations are. The Executive Summary relates to the analysis only. (SUGGESTION: this should be written last after you have finished the report.)

Table of contents: This should be a full listing with respective page numbers of executive summary, introduction, main sections, references, individual appendices, and full listing of all figures and tables.

1. Introduction: Briefly state why your report has been prepared, what project is being analyzed, and how your assignment is structured. (Note, and you need to provide the information your reader/marker needs to understand the report.

2. Project background : Your project description should describe the project and its context – what organization is the project owner/sponsor, what this organisation does, why the project is being done, where it is located, etc. The description should contain enough detail for the reader to understand the nature and objectives of the project and its sponsor.

3. Critical analysis of the management of your chosen project : Using

the known Projects Standards as a framework, write a critical analysis of how your project is being managed (or was managed if it has been completed). Write a section on each of Project knowledge areas. Scope management

Time management

Cost management

Quality management

Risk management



4. Conclusions : Summarise your findings from the analysis of the management

of your chosen project. What did you find out? Are the project management practices consistent with recognised theory? What issues are important and are of significance to project outcomes? What are the strengths and its weaknesses of the project management practices?

5. Recommendations: What are your recommendations flowing from this

analysis of the management of your project? What changes should be made for better management of this project (or similar future projects)? Address the shortcomings identified in the conclusions.


Your work will be assessed against the following criteria:

1.Knowledge – Your work should show knowledge of the module content.

2.Understanding – Your report should demonstrate an understanding of Project management. 

3.Insight – Your report should show an ability to analyze the PMP in the light of the module content and your own reading.

4.Clarity – Your report should be well structured and clearly presented.

You should include a short list of references to support your observations and assertions.

This assignment is intended to give you an opportunity to show that you can apply your knowledge of project management, not only in describing the issues faced by the organization, but also in explaining them and justifying your proposed actions to improve them. You are invited to review all the models and concepts that we have discussed.



Executive summary 

The purpose of the report was to analysis the project and the HSEQ MS of Rio Tinto has been chosen. The objective that the project has followed was to analyse the project in several ways by which sets the scope for checking the viability of the project. this has been done by assessing the scope management, time management, risk management and other necessary areas of the project. 

The chosen method for collecting data and analysing the project was secondary data collection methods. The research has been followed by searching the scholarly articles, peer reviewed websites to reach to a relevant decision for each assessment area of the project. 

The most significant finding of the project is cost management, time management and scope management has been complied with all the criteria set in PMI and other management principles that need to be cover up in a project. the overall budget of the project has been found as £ 30,00,000 along with that there is consistency in the project.

The most important recommendation for the management of HSEQ MS of Rio Tinto project is to manage the integration of different departments. This is mainly required in the planning phase where the plans are not integrated with the execution and the project failed to maintain the integration management substantially. It is recommended to manage the integration with proper alignment with the planning activities and other processes that are necessary for carrying the project in planned manner. 

1) Introduction

This report is intended to analyse the project management of Rio Tinto. The discussed project is the health, environment, safety and quality management system. The main purpose of the project is generating an effective system to manage the health and safety for the worker and society, protect the environment and manage the quality so that it can create overall well-being of the society and environment.This report is associated to discuss the entire project in detailed. There are various risks associated with the report that has created difficultiesfor the learner. The main risk associated with the project is identifying the accurate set of information regarding the project because various secondary sources show different types of information. Another risk associated with the project is the time shortage that has created difficultiesin conducting the project.

The scope of the research is discussing project management of HSEQ MS of Rio Tinto more critically. For the report, information has been collected from different sources such as websites, journals along with newspaper articles. Mainly secondary research has been conducted here and then the secondary research data has been analysed and presented. Different segments of project management that are going to discuss here are the time management, scope management, cost management, quality management along with the risk management so that reader can develop a brief idea about project management. For resolving the various issue in HSEQ project, some recommendation will be provided by the learner.

2) Project background:

The details of the HSEQ project are shown below:

Various components of the project
Name of the project
Health, safety, environment and quality management system (HSEQ project)

Sponsor of the project
The sponsor of the project is the Rio Tinto Group (Ironore, 2020)

Purpose of the project
The purpose of the project is:
  • Preventionof HSEQ incidents 
  • Managing HSEQ related risks are another purpose (The Hindu, 2020).
  • Compliance with the legal requirements of a country and conformance with other types of requirements
  • Creating complete customer satisfaction
  • Developing continuous improvement in the output generation (Ironore, 2020)

Project scope
The scope of HSEQ project is establishing and fulfilling HSEQ targets and objectives that must include developing health and safety, ensure better quality in the workplace to satisfy customers and protect the environment from any workplace-related hazards (Ironore,  2020).
Table 1
Project location
The project is applicable in every Rio Tinto managed business, contractor activities that have been undertaken on the sites of Rio Tinto and the development mergers, projects, divestments as well as acquisition.

The overall budget of the project
£30,00,000 approximately

Timeline of the project
Rio Tinto Group has decided to develop the project for a lifetime so that it can help them in satisfying the environmental standard, safety standard and quality standard
Table 2
Risk level
Mainly medium level of risks is associated with the HSEQ project.

Table 1: project information

(Source: developed by author)

3) Critical analysis of project management:

3.1) Scope management:

Various methods to manage cope
HSEQ project
Definition of scope
According to (), scope refers to the requirements and objectives that are necessary for the completion of a project
The main requirement of the HSEQ project ensuring a better quality in every project, protecting the environment and developing safety and wellbeing for the workers.  Different stakeholders have a different level of needs. 
Compiled as the stakeholder’s need has been fulfilled
Planning for scope
Scope planning is the process of a project that mainly define the deliverables along with the boundaries.
This project is going to be fulfilled in the planning phase
Verification refers to the processes that are associated to formalise the acceptance of the project. 
For the formal acceptance of the project, the project manager and the project review team must verify the scope.
Collection of the requirements
It is the process to identify the need of the stakeholders for following up the objective of the project (Jetu and Riedl, 2012).
For collecting the requirement of the stakeholders, the process team must take an effective step
Development of WBS
Development of the WBS is important in cutting down a big project into a collection of tasks
The project manager and the project team must develop the work breakdown structure
Control of scope
Scope control refers to the part of the control and monitor of scope and focuses on the management of the project
The project manager must be involved in the control of the scope so that effective result can be secured

Table 2: project scope management

(Source: developed by author)

Management of scope is associated to ensure the fulfilment of project scope (Jetu and Riedl, (2012). For managing the scope, six different parts have been considered. The scopehas been defined effectively by fulfilling the requirement of stakeholders. The planning of HSEQ project has been done in every phase. For verifying the project, the project manager has formally accepted the project. For the development of WBS, the project manager has developed various major activity associated with the HSEQ project. For controlling the project, the project manager must maintain a logbook.[Referred to appendix 1]

3.2) Time management

Methods of the time management
HSEQ project
Introducing phase shows the time management related justification
The organisation has decided to continuously conduct the project for a long time 
In the time management, planning refers to the scheduling of time according to the project requirement (Jetu and Riedl, (2012)
A time management plan has been decided to developby the project team of the HSEQ team under the guidance of the manager of the project. As this is a big project, therefore, huge time is required.
Execution refers to the conduction of the project within time
For the execution of the project, the organisation first applies the project for fewer months (1 year). After observing the result, the project must be executed for a long time because this project is a long-term project
Supervising refers to the controlling of time so that project can be conducted within time (Turner, 2016)
The project manager must supervise the project plan.
Closing refers to the completion of project within time
The project needs to be closed after a year after that it must be continued as a long-term project. 

Table 3: project time management

(Source: Developed by author)

As stated byPapke-Shields and Boyer-Wright (2017), time management refers to the ability of an individual in using time productively. In the project, time management needs to be used with efficiencies so that a project can be completed with time. As HSEQ project is a continuous project, therefore, the project needs to be conducted continuously. With the help of WBS charts, the timing of the project must be planned.

3.3) Cost management

Methods of cost management
HESQ project
Determination of cost 
Cost determination helps to eliminate risks of budget shortage by making proper plans based on required monetary resources. 
In this project, cost determination has been done by making a prior plan before starting the project. 
Cost assurance 
It is the process to check whether allocated cost is effective for completion of project tasks 
In this project, cost is analysed after completion of every task 
Cost planning 
Planning is based on setting budget for future activities 
Cost management team is involved in setting plan for activities 
Cost control 
It reduces unnecessary flow of cash 
Financial manager is involved in controlling project cost
Closing of project 
Project activities can be completed in an effective manner
Cost barrier has been overcome by project members 

Table 4: Cost management

(Source: Developed by author)

Cost management is one of the crucial factors for maintaining efficiency of project activities. As mentioned by Kiviläet al., (2017), maintenance of project quality in a consistent manner is helpful for completing all activities within defined project costs. As a result of this, project activities can be finished within a limited range of budgets. It is an obvious fact that the project management team of Rio Tinto needs to consider their capabilities to set the cost of each activity. Maintenance of consistency in managing project cost needs to eliminate the chance of unnecessary cash flow, irrelevant delay in scheduling as well as lack of skills among project members regarding limited expenditure of resources. The initial cost for starting this project was £10,000. Further, it is the mid phase of the project, hence anticipation regarding cost expenditure can be helpful to overcome resources-based barriers. The given table introduces different cost management strategies and their impacts on project management of Rio Tinto.

3.4) Quality management

Methods of quality management
HESQ project
Determination of quality
In the methods of quality management, first it is needed to determine the level of the quality of any project.
In the HSEQ project, high quality was maintained which is equivalent to the industry standard (Iron Ore, 2020).
Quality planning
After that, it is necessary to plan to manage the standard of the quality. 
The quality management planning of the HESQ project was generated by following the objectives of continuous improvement of the project.
Quality assurance
To assurance of the standard quality by continuous supervision or monitoring
In HSEQ project, the project manager had fulfilled the responsibility of maintaining the standard quality of project
Quality control
To control and maintain the standard quality of project
Quality management team of this project monitors the quality of the project
Closing the project
They fulfil the project by assuring the high quality.
The entire project has maintained the high quality as all the areas of maintaining the quality were fulfilled.

Table 5: Quality management analyses of HSEQ project

(Source: PMI, 2020)

In order to define the quality management hung et al., (2018), depicted that quality management ensures the maintenance of the standard of business or project and supervises all the activities as it maintains the desired standard. In the area of project management, quality management has great importance as it is necessary to maintain the standard quality in order to receive the appropriate outcome. Quality management method is preceded by 5 stages (see table 5). In proper quality management, first it is needed to determine the level of the project as planning will be based on the level of quality.[Referred to appendix 2]

HSEQ project has maintained a high standard in all activities of the project. There was an efficient team in this project who had responsibility to ensure the high quality of the project. Apart from this, the project fulfilled all the criteria in order to maintain the high standards. The project manager of HSEQ project had vast responsibility in this area. The objectives of the quality management team of this project was the continuous improvement by maintaining the high quality.

3.5) Risk management

Methods of risk management 
HESQ project
Identification of risks (Initiation)
Risk identification is based on the analysis of project environment and having an idea based on probable barriers 
In this project risk identification has been done based on conducting frequent meetings and discussion session 
After identification, planning is based on what kind of strategies will be best suited to mitigate risks impacts 
In HESQ project, the project manager has focused to meet deadlines and manage budget to overcome primary issues based on risks 
Application of management strategies 
After planning phase, the project team gets decision to apply most favourable strategies for controlling risk
In this project, extensive discussion session has been conducted to take opinions of all embers regarding risk management strategies 
Risk controlling 
Application of risk management strategies lead to control risks 
In this project, issues of budget shortage have been managed as primary risk controlling method  
Closing of project phases 
After management of all project risks, closing of project activities has been done 
Mitigation of all risks has led the project team to complete all activities within time 

Table 6: Risk management

(Source: Developed by author)

Thus, it can be mentioned that risk management is one of the crucial factors to maintain project efficiency. As mentioned by Hopkin (2018), without effective strategies of risk management a project process can never get success. In this respect, the project manager of HESQ project remained focused to maintain proper cost and time plan to complete project tasks in a smooth manner. involvement of critical project risks reduces project efficiency and accuses delay to meet its objectives. Thus, it can be mentioned that strategic risk management helps the project team of this project to enhance its outcomes prominently. 

3.6) Procurement management

Methods of procurement management
HESQ project
In procurement management, the first thing is initiating the procurement process of a project.
HESQ project has identified procurement policies at the beginning of this project.
After that, a planning process is generated where the procurement policy has been identified.
In this project, it has been observed that procurement policy is to follow all the requirements before purchasing for this project.

The Selection process is performed to compare among the outside vendors and suppliers of goods to identify the advantage.
The selection of the purchasing was generated by ensuring the requirements of this project.

Monitoring is needed to rectify whether procurement policies are maintained or not.
The efficient team of the HSEQ project has verified the suppliers before purchasing goods from them. 

Closure of the project by maintaining the procurement policies.
The HESQ project was completed by following all the procurement policies.

Table 7: Procurement management analyses of HESQ project

(Source: ISO,2020)

According to Rivera, (2017), in procurement management goods or raw materials for a project are acquired from different organizations by maintaining specific policy and it generates relationships between the vendors and raw materials suppliers. Procurement management procedure is also generated by following five stages such as initiating, planning, selecting, monitoring and project completion. 

The procurement policy of HSEQ project ensures that RIO TINTO follows all the purchasing requirements (Iron Ore, 2020). The project team has ensured that the requirements of the business can be fulfilled when goods or services are procured. Verification process of the suppliers has been generated also before selecting them and verification of the goods are generated as well in order to find out whether it meets requirements or not.

3.7) Integration management

Methods of integration management
HESQ project
To identify the activities that are needed be integrated in project 

Not fulfilled 
After that, there is a need to generate plan to execute the integration management
No integrated activities have been found from the HESQ project;therefore, no plan is identified.
Not fulfilled 
In this phrase, an integrated management plan is executed to maintain the coordination in the project activities.
Though there was no integration plan in HSEQ project, still the integration among the various project activities has been coordinated by the project team.
To supervise whether the executed integrated management plan is working or not.
The project manager of HESQ project has supervised the integration of the project activities properly.
To close the project by maintaining the integration in project activities.
As there is no proper integration management plan, therefore, this criterion is not fulfilled.
Not fulfilled

Table 7: Integration management analyses of HESQ project

(Source: PMI, 2020, ISO, 2020)

In the view of Gleeson, (2018), integration management can be described as the coordination process among the collection of project activities that are required to maintain the execution of the project properly. In vast project work, integration management isadopted widely as it is very beneficial to maintain the coordination between a number of project activities.

In the HSEQ project, there was no proper integration management plan which is a lacking area of this project. A vast project like HSEQ, there is always a number of project activities. The coordination among the project activities has been maintained by the project team members and supervised by the project manager as there was no proper team to maintain the integration of project activities.

4. Conclusion

The chosen project for this paper was HSEQ project to analyse the project management critically. From this discussion it has been measured that in project management there is a number of areas like cost, time, scope, integration, procurement and so on. All the areas of the HSEQ project have been discussed in detail in this project in order to fulfilled the purpose of this report. From the overall analyses of HSEQ project, it has been discovered few managerial areas of this project have fulfilled all the needed criteria of project management. On the other hand, there are very few areas that have a deficiency of fulfilling project management criteria.

From this discussion, the major significant outcome that has been discovered is that in project management, the role of a project manager is vast. Therefore, in order to lead a project successfully, the project manager needs to be efficient in his area (Haughey, 2018). Apart from this, the major strength of project management practice, if the planning of the project activities is proper and their implementation is appropriate then, it can lead the project towards success. However, an efficient project manager as well as team members can ruin a project which is a weakness of project management practices.

5. Recommendations

Despite HSEQ project has fulfilled all the criteria of project management, still there are few deficiencies that need to be developed in order to lead this project for future development. For this purpose, in the below, few recommendations are provided to improve this project more and action plan mentioned as well:

Drawback of HSEQ project
Action plan for mitigating issue
The major drawback of HSEQ project is there was no integration management team in this project. In order to maintain the project activities of such a vast project, there is a need of an integration management team who will make coordination between the project activities.
Integration management is considered as one of the significant areas of project management (Whitaker, 2016). That is why, the project manager of HSEQ project needs to identify the person and team members who can efficiently handle this area.
Another drawback that has been found in the HSEQ project is the risk management area. The risk level of this project has been neutered as medium. As it is a vast project, therefore risk management area needs to be efficient. That is why, it is a drawback of this project that there is a need for improvement of risk management.
Risk management is adopted by most of the organizations as in this way, it will be possible to advance precaution to overcome risks (Hopkin, 2018). The PM of HESq project needs to identify the issues of the risk management team first as in this way, the development of this area will be easy.

Table 8: Recommendation and action plan for HSEQ project

(Source: Developed by author)

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