Managerial Skills for Empowering People Towards Standard Production Assessment Answer

Individual report
Question 1 

A. Ahmed is currently working as a junior manager of the human resource department in a car manufacturing company. He is well experienced as already he has worked as an employee in a company. 

Ahmed has utilized his previous work experience in maintaining the standard production of the company. The two  key skills at this manufacturing company that are identified in Ahmed for empowering people towards standard production are as follows:

Communication system

In order to address the recent low production issue of the company, as a junior manager of the HR department, Ahmed adopts a clear communication system in order to bring out the problem of those three employees. 

Participative management

Along with that, Ahmed has implemented the participative management policy in order to show equal concern for every employee. In this way, he has handled the standard production of his company.

B. It is evident from the cases that the system of the company is responsible for the low production of the three employees because as a junior manager of the human resource department, Mr Ahmed has tried hard to maintain all the employees. That is why it is the system that demotivated those three employees in their performance

From his previous work experience, Ahmed gained experience with the handling of the employee. In his new company, Mr Ahmed pursued the same policy that he experienced in his previous work of participation management in order to show equal concern for every employee. Thus, Ahmed created a positive atmosphere in the company.

C. If I were the manager of Mr Ahmed's company, then, I would definitely play the role of an entrepreneur and disturbance handler. As per the Mintzberg's management role, in the decisional area, a manager has to play different kinds of roles such as entrepreneur, resource allocator, disturbance handler, negotiator and others. However, my chosen roles are discussed below:

Entrepreneur

A manager has the responsibility to create changes and to control the changes in the organization. Therefore, a manager needs to have the ability to generate new ideas and implement them as well. 

Disturbance handler

If the organization faces any emergency situation, then, it is the responsibility of the manager to take charge and handle the situation. Considering the situation of Mr Ahmed's company, I have chosen this role.

Question 2

A. From the above case, four plans of Khamis regarding his business have been identified. In the below, they are mentioned with their time span of implementation.

B. In order to set up his business, Khamis has to perform various managerial functions. They are discussed in the below:

Strategic planning of business functions

Khamis have to plan strategically about his business function in order to advance in the market. Khamis has an innovative plan to approach the working professionals to submit their job application in his company. 

Organizing business operations

There are a number of business operations in the newly set up business of Khamis. That is why Khamis have to organize all those operations properly, otherwise, the business will not be maintained appropriately.

Finance management

The family has decided to earn ten per cent revenue from his total investment in the first year. For this purpose, he needs to manage all the finance of his business and he can use financial analysis tools in this case.

C. From the case, it has been observed that Khamis has displayed few managerial roles to run his business. They are discussed in the below:

Set up business objectives

One of the major management functions in a business is to set up goals and objectives. At the initial stage of this business, Khamis has set up his aims and objectives regarding this business and also designed proper methodology in order to achieve his business goals.

Registering his business

Registering the business is the first and foremost stage of a business. This is performed by Khamis properly as he registered his business in Oman at first for a smooth running of the business.

Future plan of business

It is necessary to plan for the future of the business, otherwise, it will not be possible to develop the business. In this case, Khamis has planned properly about his business as he has decided to work with small and medium enterprise at first and he will expand his operations later.

Question 3

A. Identify and the explanation of the structure of the organization

In this case, the company was basically a manufacturing company who produces consumer products. The business function of the company is divided into many categories such as purchase, marketing, finance, quality control, HR and production. The existing organizational structure was designed for a similar group of production and related jobs.

The drawback of the previous organizational structure

The major drawback of the previous organizational structure of the company was it is designed only for a similar group of production and related jobs. That is why when the company stated different types of products such as industrial and health-related products along with the consumer products, the business operations of the departments became complicated.

B. In order to consider this case, Functional organizational structure has been suggested to the company. Functional organizational structure is mainly used to organize the employees of the company. This structure will enable the company to avoid excessive specialization in tasks. This structure emphasizes the group based employees who have similar specific knowledge and skills in an area. Therefore, each department of the business can play the best role in order to achieve business goals. In this way, this new structure will help the company to restructure its business departments in order to compatible the departments with the new production of the company. This structure is suggested because the company has decided to allocate authority to the employees who have the responsibility to handle the business units.

C.

Figure 1:  Functional organizational culture

Source: Created by author

Question 4

A. Organizational culture of Google

Google is one of those companies in which employees want to join. The major reason for choosing Google as the workplace is the organizational culture of the company. Google emphasizes most to provide a suitable workplace in order to improve the performance of the employees. In the below, the details of Google's organizational culture are discussed:

Chief happiness officer

Google specifically employees a chief happiness officer in the company whose major responsibility is to maintain the happiness and wellbeing of the employees. In this way, the company is maintaining its productivity.

Buzzing company culture

The organizational culture of Google is designed to enhance the employee's performance. By implementing buzzing company culture, Google has focused on the motivation of the employees.

Phenomenal organizational culture

The phenomenal organizational culture of the company allows providing more leave and facility to the employees which make Google separate from other companies.

B. Google concentrates on the utmost wellbeing of the employees rather than thinking as a ‘slave’. There are many factors in the organizational culture of Google that other companies can learn. They are as follows:

• Google provides a number of welfare facilities to their employees such as gymming, free meals, gaming, laundry service and others.
• Recruitment of chief happiness officers who maintain the happiness of the employees.
• Google offers paid maternity leave of 18 weeks to their female employees

The company primarily focuses on the wellbeing of the employees. For this purpose, they provide every possible facility to their employees, that is why this thing makes them ‘unique’ and separate from other organizations. In this way, Google concentrates on the building of phenomenal organizational culture.

C. Despite providing every possible facility to its employees, a few years ago, Google noticed that the female employee turnover rate of the colony is highest. They observed that they were providing short maternity leave to their employees, therefor after a few times employees had to join the office.

By the detailed investigation on this issue, Google discovered that the high turnover rate of the female employees is maximum because of the new mothers. Considering this issue, Google had decided to provide paid maternity leave to their female employees of 18 weeks. Thus, the company has decreased the female turnover rate by 50%.

If I were the owner of Google, then I would definitely choose Google's path. At first, I will analyse the reason behind the turnover in details. After that on the basis of the result, I will make my decision. If I found that female employee turnover rate is most on my company because of the gender inequality issue, then, I will implement policies to resolve this issue in order to decrease the female turnover rate of my company.

Question 5

A. Managerial level of Khalid

Khalid is the project manager in one of the popular companies in Oman. Khalid has been serving the company for more than 10 years. Khalid has the ability to handle different tasks and project elements at the same time. 

Identification and details of the Khalid’s plan

As an efficient project manager of the company, the authority has provided a new project to Mr Khalid, but the issue is the objectives and other strategies of the project are not clearly defined due to the busy schedule of authority. Therefore, the major plans that are adopted by Khalid to accomplish the goal are as follows:

Studying about the project:

At first, Khalid studied the new project very well which enabled him to assess the possible risks of this project. After that, he initiated the plan in order to keep the risk of the projects.

Arranging regular meetings:

Khalid arranged several meetings to maintain regular communication with his employees and discuss the project priorities with them.

Encouraging the employees

Khalid continuously encourages all his employees in their work to maintain the standard quality of the project and sends the email by considering their performance.

B. Yes, I feel that Mr Khalid is a leader because he has all the ability of leadership. The reason for this thinking is as follows:

• Mr Khalid is possessed of good vision, multi-tasking ability and big picture thinking capability as well which is essential for a leader to handle projects.
• Khalid is confident with his work and he trusts his employees and in their capabilities as well despite having many challenges.
• Before starting any new project, Khalid studies about them very well which enables him to lead his employees in a proper direction.
• He encourages all his employees in their work, therefore they can improve their skills and Khalid can maintain the quality of the project.

C. Main factors of Khalid’s success

I think that there are a number of factors that worked behind the success of Khalid in his job. They are discussed in the below:

• Mr Khalid has vast experience in the area of job. Therefore, he has learnt several things and faced many situations which enables him to be successful.
• Khalid is possessed of good vision, multi-tasking ability and others. In order to be successful, these skills are essentially required.
• Khalid encourages and guides all his employees, therefore it helps him to achieve respect and trust from his employees and in this way by maintaining the project standard he is successful.

If I were in Khalid's position, then, I feel that the big picture thinking ability and confidence will influence people. As in this way, people will know that taking challenges with confidence is one of the ways of success.